Introducing

Introducing VISTAS

VISTAS is the student records/registration system developed for New Mexico State University by NMSU's Computing and Networking (C&N).

An NMSU-modified version of IBM's Joint Applications Design (JAD) process was used to define the specifications for the new system. Key users from the colleges, branch campuses, and administrative offices have met in JAD sessions to determine the requirements of the key functional areas.

This manual introduces VISTAS and its sister system, the Student Account Records (SAR) system and provides an overview of their major components -- the screens, tables, and reports.

NMSU policy is that users must have VISTAS training before they will be permitted to have a VISTAS logon. Consequently, this manual is intended to supplement the information received in training rather than be used as the only source of training. As a reference manual, it assumes the reader has completed training and is familiar with the system.

I - VISTAS OVERVIEW

VISTAS/SAR Basics………………………………………………………….……. I‑1

Conventions Used………………………………………………………........ I‑1

VISTAS/SAR Security………………………. ………………………………I‑1

Computer Etiquette…………………………………………………………...I‑2

Keyboard Mappings………………………………………………………….I‑2

Logging On…………………………………..………………………………I‑2

VISTAS Screen Layout………………………………………………………………I‑5

Transaction Line………………………………….…………………………...I‑5

Error Message Line…………………………………………………………..I‑6

Screen Title Line……………………………………………………………...I‑6

Information Area……………………………………………………………..I‑6

Warnings/Show Support Area………………………………………………..I‑6

Types of Screens…………………………………………………………….……….I‑6

Multiple Entity Screens……………………………………………………….I‑7

Single Entity Screens………………………………………………………….I‑8

Single Entity/Multiple Entity Screens…………………………………………..I‑8

VISTAS Action Codes…………………………………………………..…...………I‑9

Transaction Codes……………………………………………………………I‑9

Function Codes………………………………………………………………I‑10

Screen Processing of Function Codes…………………………………………I‑11

Validation Tables……………………………………………………………………..I‑11

User Support……………………………………………………………………….. I‑12

Field Support………………………………………………………………. I‑12

Question Mark Support…………………………………………………….. I‑12

Show Support………………………………………………………………..I‑13

Navigating Through VISTAS…………………………………………………………I‑13

Screen Codes………………………………………………………………..I‑13

Select Option………………………………………………………………...I‑13

Wild Cards…………………………………………………………………. I‑14

Transfer Parameters for Key Fields…………………………………………...I‑14

Screen Validation……………………………………………………………………..I‑15

VISTAS Screen Colors………………………………………………………………..I‑15

VISTAS/SAR Basics The pages ahead provide a broad overview of the VISTAS/SAR systems and how they work.

Conventions Used A number of conventions are used for giving directions:

If there is a sequence of characters that you have to type, those letters are shown in bold type. For example, the instructions

Type MANT [ENTER]

mean to type the word MANT and press [ENTER].

If there is a key that you need to press, it will be shown with brackets on either side of the key name.

Press [PA2]

means to press the PA2 key.

If you have to supply some information, italics will indicate the type of information needed The instructions

Enter Student ID

means to type in the id number used by the student.

Note: You will always have to press the [ENTER] key to signal to the system that you are giving it some information. The system cannot process your input until you send that input by pressing the [ENTER] key.

VISTAS/SAR Security Because of the sensitivity of the information in a student records database, the system has been designed with a number of security measures in place. Security is granted on a "need to know" basis. Your unique logon ID allows you access to the parts of the system that relate to your job duties, allowing you to view the screens that you need to work with and add to or update those areas that you are cleared to change.

In some cases, for highly sensitive information (like grade changes), the system audits the transaction to record when the change was made, the terminal that was used, what the change was, and the logon ID of the person who made it.

Consequently, to protect both yourself and VISTAS, do not divulge your logon ID's to anyone or write them where they could be discovered. Nor should you leave your terminal unattended if you are working within VISTAS or SAR.

Computer Etiquette Hundreds of terminals and personal computers link to the

mainframe computer at the NMSU computer center. Although

the system is designed to handle the needs of many users, it

can be slowed in periods of peak demand. Consequently,

people who use it daily can make a big difference in the

system's response time if they will respect a few basic rules

regarding system use.

1. Do not leave your computer linked to an application if you have completed using it.

2. Follow the standard procedures for exiting the system. Be sure to log off. Just turning off the computer keeps you linked to VISTAS or SAR.

Keyboard Mappings If you are using a personal computer for accessing mainframe

applications, the terminal emulation software in use on your

machine will enable some of keys on the PC keyboard to carry

out the same functions of keys on a terminal keyboard. To

operate efficiently, you need to know the key mappings for the

following terminal keys:

Clear

Home

Newline

Tab

Reverse tab

Erase to end of field

PA2

PA3

Some terminal emulation packages permit you to set your own keyboard mappings; for others the mappings are fixed. If you are using one of the 3270 terminal emulation packages supported by Computing and Networking's Information Center, they can help you with this information.

Logging On Because the logon process changes, this section of the manual

does not tell you how to log on to the mainframe system. See

Section 5 for the most current procedure. Those directions will

show you how to get to the NMSU menu shown on the next page.

NMS F ID: SEM: CMP: CRS: NM:

ASDM0001 TERMINAL: A087

~ N E W M E X I C O S T A T E U N I V E R S I T Y ~

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~~~~~~~~~~~~~~~~~~~~~ M A I N M E N U ~~~~~~~~~~~~~~~~~~~~~

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A D M I N I S T R A T I V E

V I S T A S S Y S T E M S D E V E L O P M E N T

( REG ) REGISTRAR ( ASD ) ASD SUPPORT PROGRAMS

( SAR ) STUDENT ACCOUNTS RECEIVABLE

T A B L E S O T H E R

( TBL ) SYSTEM SUPPORT TABLES ( PPD ) BUILDING AND SPACE

( MVB ) MOTOR VEHICLE BUREAU

T E R M I N A T I O N

( CICS ) RETURN TO CICS

( LOGD ) LOGOFF

The screen above is the first you see when you log onto VISTAS or SAR. Once you have this NMSU Main Menu you have several options.

•Move to the screen you want to see by entering its screen code in the screen code field.

•Or log off. There are two ways to do it:

--If you want to log off and return to the Netview Access Screen, enter LOGD as the screen code.

-- If you want to return just to the CICS system, enter CICS as the screen code. From there you can move to some other CICS application such as SAM. Or you can exit the CICS screen by typing cssf logoff or by pressing the PA3 key.

Sample menus for the Registration subsystem and systems support tables are shown on the following page. They are accessed using the REG or TBL screen codes. To see the SAR menus, use the SAR screen code.

REG F CRS: SEM: 2001FA ID: CMP: MA NM:

REGM0001 PAGE 1 OF 3

~ N E W M E X I C O S T A T E U N I V E R S I T Y ~

~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~

~~~~~~~~~ ~~~~~~ R E G I S T R A R M E N U ~~~~~~ ~~~~~~~~~

COURSE CATALOG AND SCHEDULE STUDENT PERSONAL/SCHOLASTIC INFORMATION

( MCFL ) MASTER COURSE FILE ( NAMX ) STUDENT NAME/ID NUMBER INDEX

( MCRS ) MASTER COURSE SCREEN ( MICX ) STUDENT RECORDS ON MICROFILM

( MCDE ) MASTER COURSE DESCRIPTION ( SADR ) STUDENT ADDRESS INFORMATION

( MCSU ) MASTER COURSE SUBTITLES ( SINF ) STUDENT INFORMATION

( MCEL ) MASTER COURSE ELECTIVES ( SADU ) UG SCHOLASTIC AND ADMISSIONS DATA

( SCCL ) SEMESTER CLASS SCHEDULE ( SADG ) GR SCHOLASTIC AND ADMISSIONS DATA

( SCSS ) COURSE SECTION SCREEN ( GAGR ) GRADUATE ASSISTANTSHIP

( SCAS ) AVAILABLE SECTION SCREEN ( SINQ ) STUDENT INFORMATION INQUIRY

( SCSM ) SCHEDULE SHORT SUMMARY ( SASM ) STUDENT ACADEMIC SUMMARY

( SCIS ) INSTRUCTOR SCHEDULE ( DSPS ) DISABLED STUDENT PROGRAM SCREEN

( SCRM ) BUILDING/ROOM ASSIGNMENTS ( NSES ) TRANSIENT STUDENT CODE HISTORY

( SCUR ) UNASSIGNED ROOMS FOR BLDG ( MERT ) BASIC SKILLS AND ENGL111 ELIG REQ

( BLRX ) BUILDING AND ROOM XREF ( MPEX ) MATH PLACEMENT EXAM INFO INDEX

( LOGD ) LOGOFF ( MCLV ) MATH COURSE LEVELS

**PRESS ENTER FOR NEXT PAGE/SCREEN**

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TBL F SEARCH KEY: SEM: 2001FA CMP: MA COL:

TBLM0001

~ N E W M E X I C O S T A T E U N I V E R S I T Y ~

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~~~~~~~~~ S Y S T E M S U P P O R T T A B L E S M E N U ~~~~~~~~~

~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~

( TAIN ) ACDMC INT INDC ( TCIN ) COURSE INDC ( TFAC ) FACILITY CODE

TINT ) ACDMC INTEREST ( TPRE ) COURSE PREFIX ( TFSP ) FOREIGN SPONSOR

( TACS ) ACDMC STANDING ( TDAY ) DAYS CODES ( TGRD ) GRADE CODE

( TADR ) ADDRESS USAGE ( TDAZ ) DAYS ( TGRT ) GRADE TYPE

( TAAC ) ADM ACTION ( TTIM ) DAYS TIME ( THEA ) HLTH ACTVTY FEES

( TATP ) ADM TYPE ( TDEG ) DEGREE ( THSC ) HIGH SCHOOLS

( TAST ) ADMISSION STATUS ( TDFE ) DEGREE FEE CODE ( THLD ) HOLD CODES

( TATL ) ATHLETIC CODE ( TDHN ) DEGREE HONORS ( THOL ) HOLIDAY DATES

( TBSK ) BASIC SKILLS ( TDPT ) DEPARTMENT ( TINR ) INSURANCE FEES

( TBLD ) BUILDING ( TDIS ) DISC ACTION CODE ( TMPC ) MEAL PLAN CODES

( TCMP ) CAMPUS ( TDSB ) DSBLTY TYPE ( TMRF ) MEDICAL REFUNDS

( TCLS ) CLASSIFICATION ( TDSV ) DSBLTY SVCS

( TCOL ) COMMENCEMENT COLL( TDSA ) DSBLTY SVC AGENCY( CICS ) RETURN TO CICS

( TCTY ) COUNTRY ( TETH ) ETHNIC CODE ( LOGD ) LOGOFF

**PRESS ENTER FOR NEXT PAGE/SCREEN**

VISTAS Screen Layout VISTAS and SAR screens are arranged around a standard layout.

Shown below is a typical screen. In this case it is the Master Course File Screen.

MCFL F CRS* SEM* ID: CMP: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0100 MASTER COURSE FILE

FIXED VARIABLE FIRST LAST

F/S COURSE COURSE TITLE CR MIN MAX OFFERED OFFERED

=== ========== ========================== ===== =========== ======== ========

_ ____ ___ _ __________________________ ________ ________

**END OF DATA**

Areas of the screen are used for certain purposes.

1. Line 1 - Transaction line

2. Line 2 - Error message line

3. Line 3 - Screen title line

4. Lines 4 - 22 - Information area of the screen

5. Line 23 - Warnings and show support

Transaction Line The transaction line (line 1) provides a means of communicating with the system, and several vital elements are located here. Positions 1 through 4 hold the screen code for the screen name.

The transaction code is two spaces to the right of the screen code. It signals to the system that a certain action should be taken with the screen. You might want to ask for help (H), or change a record (C) on the screen, or find (F) certain information. Using the one-letter transaction code signals to the system what needs to occur and speeds processing time.

The transaction line key fields occupy the remaining positions on this line.

Two kinds of key fields can exist on the transaction line.

--The search key fields have asterisks immediately following their names. Use these fields to define the criteria for records you want to retrieve. For example, on the MCFL screen, typing ENGL111 in the CRS* key field will produce a list of courses that begins with English 111.

--The transfer parameter key fields have a colon following their field names. These fields hold field information as you transfer between screens and save you from having to re-enter it when it is needed again, e.g. holding a student ID number as you move between screens.

Error Message Line Line 2 is the error message line. It appears blank most of the time except when the system is alerting you as to any errors you might be making. The transaction will not be completed until you enter a value the system can take.

Screen Title Line Line 3 is the screen title line. It contains the name of the program that runs the screen and the screen title.

Information Area Lines 4 through 22 hold the records that you are viewing, adding,

or changing.

Warnings/Show Support The bottom line provides an area for warnings and show support.

Area Once you have read the warning, press [ENTER] to return to the

main screen. When the line is used for show support, it provides

a short description of a code used in a table-supported field.

Types of Screens VISTAS and SAR screens fall into several categories. Screens may be multiple entity, single entity, or a combination of the two.

Multiple Entity Screens Multiple entity screens will reflect many records. For example,

the SCCL screen below shows classes that are offered on a campus

during a semester.

SCCL F CRS* SEM* CMP* ID: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0200 SEMESTER CLASS SCHEDULE

F/S COURSE GE SEC CL INST ID BLDG ROOM DAYS TIME MAX CR MS

CALLNBR ST OSL INST PCT AND NAME E-S-T ENRL CANCELED

=== ========== == === == ========= ==== ===== ======= ========= ==== ======= ==

_ ____ ___ _ ___ __ _________ ____ _____ _______ 000 000 0 __

_ ____ __

_ ____ ___ _ ___ __ _________ ____ _____ _______ 000 000 0 __

_ ____ __

_ ____ ___ _ ___ __ _________ ____ _____ _______ 000 000 0 __

_ ____ __

_ ____ ___ _ ___ __ _________ ____ _____ _______ 000 000 0 __

_ ____ __

_ ____ ___ _ ___ __ _________ ____ _____ _______ 000 000 0 __

_ ____ __

_ ____ ___ _ ___ __ _________ ____ _____ _______ 000 000 0 __

_ ____ __

** END OF DATA **

A multiple entity screen may contain many records. The SCCL screen lists hundreds of courses that are being taught during a given semester.

Once you transfer to a multiple entity screen, some of the values in the transaction line will reflect information from the first record on the next screen in the sequence. For example, the value shown in the CRS* key field in the screen above reflects the first record on the next screen in the sequence.

Multiple entity screens are distinguished by the function code column (labeled F/S or sometimes just F) immediately to the left of the multiple listings. This column can be used to select records; add, change, or delete them; order print jobs for them, etc.

Single Entity Screens Single entity screens reflect information relating to a single record.

The SCSS screen, for example, will give information that relates to a single section of a course.

SCSS F CRS* SEM* 2001FA CMP* MA ID: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0201 COURSE SECTION SCREEN

NEXT LINK:

COURSE: SEC: TITLE: CALL NBR:

INST ID: PCT: NAME: CR:

NOTE: ________________________________________________________________________

GRD TYPE: SEC: CL: STITLE: CROSS - LISTED COURSES

IND STDY: SEC: STYP: MS: CALL NBR COURSE MAX ACTL

CRS FEE: ======== ============= ==== ====

EXTEND SVC TYPE:

OSL: BLDG: ROOM:

DAYS: MAX: 0

TIME: 000 - 000 ACTL:

CANCEL INDICATOR:

------------------------------------------------------------------------------------------------------------------------

Single/Multiple Entity Screens Screens may also be a combination of single and multiple entities information.

VISTAS Action Codes VISTAS uses two kinds of codes to indicate to the system that

an action needs to be taken. These codes are transaction codes and function codes.

Transaction Codes The transaction code tells the system the kind of changes

to look for when a screen is processed. Transaction codes may be any of the following:

• F Find - Finds something - either another screen or records specified by the key fields in the transaction line for the current screen. F is the default transaction code, and it appears whenever you call up the screen or complete a transaction.

• C Change - Indicates that changes will be made to some of the records or data fields listed on the screen. The C transaction code is used for both single entity and multiple entity screens.

• A Add - Adds an entry. This code is only valid when at least part of the screen contains single entity information. Note: The Add is used when you are creating new records. Do not think of it as adding to existing records.

• D Delete - Deletes an entry. This code is only valid for screens that contain at least some single entity information.

• H Help - Displays the help screen to explain how the screen operates and to list its valid codes.

• S Show - Displays the expanded description for the value of a specified field.

• P Prints - Prints certain kinds of documents.

• Q Quit - Terminates use of this screen and returns the user to the subsystem menu.

Transaction codes are tied to security level, and even though a transaction code may be listed on the help screen as valid for a particular screen, it may not be accessible to all users.

Function Codes

Many VISTAS screens are multiple entity screens. The records that are added or changed are preceded by a function code column, which is usually located on the far left side of the screen (Note the function code column in the screen shown on page I-7). This column has two fields on each line, one to hold the function code when you enter it and the other to show the status indicator. The column heading is F/S. (The "F" stands for "function," the "S" for "status") When you initiate a transaction for a record, you enter the function code next to the record in the first field of the function code column on that line. If the system accepts the transaction, it moves the code into the status field and displays the transaction that you have entered.

VISTAS and SAR have many different function codes, some of them two character, others just one. The most commonly used function codes are the following:

• A Add

• C Change

• D Delete

• S Select

To add a record, type an "A" in the left field of the function code column next to any line in the series of records listed. (It doesn't matter whether the line is blank or has records on it and it doesn't matter which line you choose.) Type in the information required in the record field next to the function code column and then press [ENTER]. The system will redisplay your transaction, and once you press [ENTER] again, the new record will be inserted wherever it is logically placed in the record sequence. If you typed over existing records, they will not be affected. Most screens use the "C" transaction code with the "A" function code.

To change information on a line, move the cursor to the line, type a "C" in the left field of the function code column, move the cursor to the point where information is to be changed, type over the existing information, and press [ENTER]. Remember to use a "C" transaction code with the "C" function code.

To delete a line, move to the line you want deleted, type a "D" in the left field of the function code column, and press [ENTER]. Remember that you must use a "C" transaction code with a "D" function code.

To select a record, type an "S" in the left field of the function code column on the same line as the record that you want to select. Then move to the transaction line, type in the screen code of the screen that you want to transfer to, and press [ENTER]. (Any of the transaction codes will work with select). When you move to the new screen, it will display information for the record that you have selected.

Select is useful when you are working on a multiple entity screen that contains a listing of many records (for example, listings of many different courses) and you want to move to a screen that shows information on one of those courses.

Note: Not all function codes are used on every screen. Also, some function codes can consist of more than two characters. The help screens list transaction code/function code combinations that can be used for their respective screens.

Screen Processing of The status field shows whether the system has accepted a change.

Function Codes So once you have typed in the function code in the left field,

typed in the correct transaction code, and pressed [ENTER],

the system processes your change. If it accepts it, the function

code disappears from the left field in the column and reappears

in the status field to show that the transaction is complete. Only

the line that has been changed displays, providing you feedback for

the addition/correction you have just initiated. When you press

[ENTER], a full screen of records will appear.

Validation Tables To protect the integrity of the data in VISTAS, cross checks for

some fields assure that data entered are in a standard format

and acceptable values.

For example, there are several campuses associated with New

Mexico State University, and they are listed in a campus

validation table, which the system checks any time a user adds

or changes a campus listing. If anything other than one of the

accepted values for campus is entered, the system will issue an

error message. The validation tables are maintained on-line

and can be viewed. Section IV of this manual gives specifics

on viewing tables.

User Support Two kinds of on-line documentation are available in VISTAS –

the help screens and field support.

Help Support The help screens are a vital part of VISTAS and are essential

to efficient use of the system. The help screen for whatever

screen or table you are working on is just two keystrokes away.

To see it, type an H in the transaction code field and press

[ENTER].

The help screen is a valuable tool. It will tell you what the screen will do, list its transaction codes and function codes, and list fields that have show and/or question mark support (described below). The special processing notes list rules governing screen usage, and the last section defines screen fields. Use [ENTER] to scroll between pages of a help screen and the [PA2] key to return to the main screen.

The help screens are designed to help users work independently. They should be the first thing to look at as you learn about a screen. Because they are online rather than printed as a manual, help screens evolve to reflect changes in the screens.

Field Support Two kinds of field support are provided for each screen:

question mark support and show support.

Question Mark Support Use question mark support when you want to enter a value

in a field supported by a validation table and are not sure what

code to use. Use the appropriate transaction code/function

code combination to initiate the change wanted and then type a

question mark in the first space in the field. Then press

[ENTER]. The validation table for the field appears.

Note: You cannot get out of this table until you select one of the values! To select a value, place an S in the function code column of the preferred code and press [ENTER]. The value of the field changes to the code that you selected.

Because you must choose a value before you can leave the table, do not use question mark support if all you want to do is view a table. Use this option only when you are adding/changing values to a field.

Show Support Because a screen has only a certain amount of room to show

a lot of information, many codes are cryptic. Show support

provides an expanded description for codes for some table-

supported fields.

For example, a user might not know what CS in the ADM

data field on the SADU screen represents. If that user types

an S in the transaction code, positions the cursor anywhere in

the ADM code field, and presses [ENTER], the definition of

CS as a continuing student appears at the bottom of the screen.

Not all table supported fields have show support. Check the

help screen for this information.

Navigating Through

VISTAS For VISTAS users a single task may entail working with multiple screens before it is completed. Several features in VISTAS make it easy for you to work between screens. These include the screen codes, select option, wild card searches, and transfer parameters for key fields.

Screen Codes As you have seen, VISTAS and SAR are screen driven. Every screen has its own unique code. Users familiar with the system will move through it quickly because they have memorized the screen codes they use most frequently. Less frequent users will need the screen menus, which list the subsystems and the screen codes.

Select Option Discussed earlier was the select option for function codes, which lets you select a record by typing an S [on some screens you can also use also F (for first) or L (for last)] in the function code column next to a record on a multiple entity screen. Enter a new screen code to call up the new screen showing information for that record.

Check the help screen to verify whether the select option is

available for a screen.

Wild Cards Multiple entity screens may contain thousands of records.

Wild card searches provide quick access to records within a list.

Wild card searches are used in the search key fields on the

transaction line. By substituting a wild card character (either

# or =) in place of other characters in a search key field, you

can move to where a group of records begins. The two wild

card characters perform differently:

The # Sign. Use the # sign when you are telling the system,

"Let me see all the records you have from this point onward,

" and the # represents the point where you want the list of

records to start. ENGL111# moves to the section of the records

where the ENGL111 courses are listed.

The = Sign: Use the = sign when you are telling the system,

"I want to see only an exact match." The MCFL screen is one

of those that permits use of the = wild card. Let's assume you

want to see a biology course that you believe is in the 360 range,

but you're not sure whether that range even exists. If you type

BIOL36= in the CRS* key field, the system will search through

the records, and when it doesn't find any corresponding ones,

tell you that no such course exists. Of course, if there had been

a biology course numbered anywhere between 360 and 369, the

system would have taken you right to it.

Only multiple entity screens provide for wild card searches and

not all screens allow for both kinds of wild cards. Use the help

screen to find if you can use wild card searches on a screen and

the key fields that allow these searches.

Transfer Parameters for A fourth feature in VISTAS enables you to move quickly in the

Key Fields system because it uses transfer parameters for certain key fields,

thereby "remembering" the records you were originally working

on as you travel from screen to screen.

Here's how such a scenario might occur. You might be working in the records for a particular student and then want to switch to a screen that gives housing information, or a class listing, etc. The student's ID number will transfer with you to the new screen, where it will be listed in the ID: key field on the transaction line of that screen. Then, when you are ready to switch back to the previous screen, the ID number serves as the key field that enables you to return to that screen and the student records you were using.

Note: The transfer parameter key fields all have a : after their screen names, e.g. the ID: key field. You can also use these fields to enter transfer information before you move to another screen. When the new screen comes up, it will have the records you want to see already in place.

Screen Validation VISTAS will not make any changes to records until it has

checked to make sure that the information is as accurate as

possible.

Screen validation occurs any time while you are working on a

screen and press [ENTER]. If there is any entry that the system

will not accept, it will highlight that area and display an error

message for the first error that would be encountered as you

read down through the screen, moving from top to bottom and

left to right. The cursor will be positioned underneath the error.

However, even though only one error message is displayed, the

error checking routine highlights all errors on the screen at the

same time, enabling you to find and correct several errors in

one transaction.

Once these errors are corrected, pressing [ENTER] again will

trigger another screen validation. Any remaining errors will be

highlighted and the system will again provide an error message

for the first error it encounters.

VISTAS Screen Colors VISTAS was designed so that screen colors could indicate certain functions. If you have a terminal emulation package that allows you to set screen colors, the following color combinations could prove useful:

VISTAS SCREEN COLORS

Screen Element Field Attribute Color

Title line protected normal intensity blue

Error message line protected bright white

Data field identifiers protected bright white

Data fields unprotected normal intensity green

*Fields in error unprotected bright red

*Note: Setting the unprotected bright field as red is especially helpful if your job includes entering information on screens. Your errors will return to you in red and stand out to aid you in correcting them.

II - VISTAS Screens

Introduction ………………………………………………………………….. II‑1

Screens by Function…………………………………………………………... II‑2

Individual VISTAS/SAR Screens………………………………………………… II‑5

Advisor Assignments (AAUG)……………………………………………… II‑6

Address Information (ADRS)..…………… ...……………………………… II‑7

Undergraduate Advising Screen (ADUG)…….………………………………… II‑8

Graduate Academic History (AHGR)…………………...……………………. II‑9

Undergraduate Academic History (AHUG)………………………………..… II‑10

Alpha Registration Groups (ALFA)…………………………………………… II‑11

Name/ID Number Index (ALLX)…………………………………………… II‑12

Student Accounts Receivable Date File (ARDT)……………………………… II‑13

Intercollegiate Athlete Maintenance (ATHL)…...……………………………… II‑14

Business Office/Financial Aid Registration Audit Trail (BFAT)………………… II‑15

Certificate Application and Award Screen (CERT)……………………………… II‑16

Crimson and Centennial Scholars (CRMS)…………………………………… II‑17

Degrees and Certificates Awarded Index (DEGX)……………………………… II‑18

Graduate Degree Application and Award Screen (DGGR)……………………… II‑19

Undergraduate Degree Application and Award Screen (DGUG)………………… II‑20

Disciplinary Action (DISC)………………………………………………….. II‑21

Disabled Student Programs (DSPS)…………………………………………… II‑22

Graduate Dissertation/Thesis Award Screen (DTGR)…………………………… II‑23

Undergraduate Transfer Credit Review (EVUG)……………………………… II‑24

Fall Freshman/Recruiting Programs Date File (FFDT)………………………… II‑25

Graduate Assistantship (GAGR)……………………………………………… II‑26

Alpha Registration Group Sequence by Sets (GRPS)…………………………… II‑27

Housing, Meal Plan and ID Card (HMID)……………………………………. II‑28

Master Course Description (MCDE)………………………………………… II‑29

Master Course Electives (MCEL)…………………………………………… II‑30

Master Course File (MCFL)………………………………………………… II‑31

Math Course Levels (MCLV)………………………………………………… II‑32

Master Course Screen (MCRS)……………………………………………….. II‑33

Master Course Subtitles (MCSU)……………………………………………… II‑34

Math/English Basic Skills and English 111 Eligibility Requirements (MERT)……… II‑35

Student Records on Microfilm (MICX)………………………………………… II‑36

Miscellaneous Date File (MIDT)……………………………………………… II‑37

Math Placement Exam Information Index (MPEX) ………………………… II‑38

Student Name/ID Number Index (NAMX)…………………………………… II‑39

Transient Student Code History (NSES)……………………………………… II‑40

Official Transcript Request(REQT)…………………………………………… II‑41

Alpha Registration (RGAL)…………………………………………………... II‑42

Class List for Course (RGCL)………………………………………………… II‑43

Registration Date File (RGDT)……………………………………………… II‑44

Registration Date File (RGDT - Page 2 of 2)………………………………… II‑45

Final Grades for .... (RGGD)…………………………………………………. II‑46

Graduate Registration and Schedule Change (RGGR)…………………………… II‑47

Undergraduate Registration and Schedule Change (RGUG)……………………… II‑48

Withdrawal Cancellation (RGWD)…………………………………………… II‑53

Roll Graduate Students to VISTAS (RLGR)………NO SCREEN AVAILABLE II‑54

Roll Undergraduate Students to VISTAS (RLUG)…NO SCREEN AVAILABLE II‑55

Graduate Scholastic and Admissions Data (SADG)……………………………… II‑56

Student Address Information (SADR)………………………………………… II‑57

Undergraduate Scholastic and Admissions Data (SADU)………………………… II‑58

Student Academic Summary (SASM)………………………………………… II‑59

Available Section Screen (SCAS)……………………………………………… II‑60

Semester Class Schedule (SCCL)……………………………………………… II‑61

Instructor Schedule (SCIS)…………………………………………………… II‑62

Building and Room Assignment (SCRM)……………………………………… II‑63

Course Section Screen (SCSS)………………………………………………… II‑64

Unassigned Rooms (SCUR)………………………………………………… II‑65

Semester Alpha Registration Day Percentages for Semester (SEMS)………………II‑66

Student Information (SINF)…………………………………………………… II‑67

Student Information Inquiry (SINQ)…………………………………………… II‑68

Graduate Academic History (SMGR)………………………………………… II‑69

Undergraduate Academic History (SMUG)…………………………………… II‑70

Enrollment Verification (VRFY)……………………………………………… II‑71

Individual Student Accounts Receivable Screens…………………………………… II‑72

Account Maintenance (ARAM)……………………………………………… II‑73

Collection History (ARCH)…………………………………………………… II‑74

Individual Balances (ARIB)…………………………………………………… II‑75

Individual Transactions (ARIT)……………………………………………… II‑76

Long Transaction Posting (ARLP)…………………………………………… II‑77

Memorandum (ARME)……………………NO SCREEN AVAILABLE II‑78

Short Transaction Posting (ARSP)….………………………………………… II‑79

System Totals (ARSY)……………………………………………………… II‑80

Transaction Detail (ARTD)…………………………………………………… II‑81

Daily User Logon Summary (ARUS)………………………………………… II‑82

Daily User Logon Transaction (ARUT)…………………………………… II‑83

Fee Record Individual Semester (FRIS)……………………………………… II‑84

Fee Record Individual Transactions (FRIT) …………………………….……… II‑85

Fee Record Transaction Detail (FRTD)………………………………………… II‑86

Fee Record User Logon Transactions (FRUT)………………………………….. II‑87

Introduction

Both VISTAS and a new Student Accounts Receivable (SAR) System are being implemented at the same time and are accessed in the same environment. Interaction between the two systems is completely seamless to the user. Both sets of screens are shown in this section.

Some screens in this section have data on them - others show only blank fields. As a safeguard against displaying confidential information, some screens are left blank. Screens of a less sensitive nature show data to provide a sense of the information that will be displayed.

Note: The screens shown in this section reflect their appearance when VISTAS is inaugurated in the spring of 1996. Subsequent changes to these screens will not be shown.

Screens by Function

The VISTAS/SAR screens are listed below by function.

V I S T A S S C R E E N S

Individual Student Information Screens

Indexes/Personal Information

Student Name/ID Number Index (NAMX)

Name/ID Number Index (ALLX)

Student Records on Microfilm (MICX)

Student Address Information (SADR)

Address Information (ADRS)

Student Information (SINF)

Student Information Inquiry (SINQ)

Academic History/Registration

Undergraduate Scholastic and Admissions Data (SADU)

Graduate Scholastic and Admissions Data (SADG)

Undergraduate Transfer Credit Review (EVUG)

Undergraduate Academic History with grades (AHUG)

Undergraduate Academic History without grades (SMUG)

Graduate Academic History (AHGR)

Graduate Academic History (SMGR)

Student Academic Summary (SASM)

Advising/Registration

Undergraduate Advising Screen (ADUG)

Undergraduate Registration and Schedule Change (RGUG)

Graduate Registration and Schedule Change (RGGR)

Housing, Meal Plan and ID Card (HMID)

Withdrawal Cancellation (RGWD)

Special Categories

Intercollegiate Athlete Maintenance (ATHL)

Crimson and Centennial Scholars (CRMS)

Transient Student Code History (NSES)

Disciplinary Action (DISC)

Disabled Student Programs (DSPS)

Graduate Assistantship (GAGR)

Graduate Dissertation/Thesis Award Screen (DTGR)

Administrative

Screens

Course Catalog

Master Course File (MCFL)

Master Course Screen (MCRS)

Master Course Description (MCDE)

Master Course Subtitles (MCSU)

Master Course Electives (MCEL)

Semester Class Schedule (SCCL)

Course Section Screen (SCSS)

Available Section Screen (SCAS)

Schedule Short Summary (SCSM)

Instructor Schedule (SCIS)

Building and Room Assignment (SCRM)

Unassigned Rooms (SCUR)

Date Files

Registration Date File (RGDT)

Miscellaneous Date File (MIDT)

Fall Freshman/Recruiting Programs Date File (FFDT)

Student Accounts Receivable Date File (ARDT)

Registration

Alpha Registration (RGAL)

Alpha Registration Group Sequence by Sets (GRPS)

Alpha Registration Groups (ALFA)

Semester Alpha Registration Day Percentages for Semester (SEMS)

Class List for Course (RGCL)

Business Office/Financial Aid Registration Audit Trail (BFAT)

Official Transcript Request (REQT)

Enrollment Verification (VRFY)

Advising

Advisor Assignments (AAUG)

Math/English Basic Skills and English 111 Eligibility Requirements (MERT)

Math Placement Exam Information Index (MPEX)

Math Course Levels (MCLV)

Grades/Graduation

Final Grades for (course section).... (RGGD)

Undergraduate Degree Application and Award Screen (DGUG)

Graduate Degree Application and Award Screen (DGGR)

Certificate Application and Award Screen (CERT)

Degrees and Certificates Awarded Index (DEGX)

S T U D E N T A C C O U N T S R E C E I V A B L E

Accounts Receivable Screens

Account Maintenance (ARAM)

Collection History (ARCH)

Individual Balances (ARIB)

Individual Transactions (ARIT)

Long Transaction Posting (ARLP)

Memorandum (ARME)

Short Transaction Posting (ARSP)

System Totals (ARSY)

Transaction Detail (ARTD)

Daily User Logon Summary (ARUS)

Daily User Logon Transaction (ARUT)

Fee Records

Fee Record Individual Semester (FRIT)

Fee Record Individual Transactions (FRIT)

Fee Record Transaction Detail (FRTD)

Fee Record User Logon Transactions (FRUT)

Individual VISTAS/SAR Screens

Advisor Assignments (AAUG)

The Advisor Assignments screen provides a list of students who are assigned to an advisor. and who fall within a given combination of academic interest and indicator, e.g. students who have a major in history, or students who have a minor in economics, etc.

AAUG F ADVISOR ID* STUDENT INTEREST* STUDENT INT INDC*

REGM0411 UNDERGRADUATE ADVISOR ASSIGNMENTS FOR

F/S ID NBR NAME CLS TYP

=== ========= ======================================================== === ===

_ _________ ________________________________________________________ __ _

** END OF DATA **

Address Information (ADRS)

The ADRS screen is used for viewing, adding, or updating address information on individuals other than NMSU students.

ADRS F ID* NM: SEM: CRS: CMP:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0302 STUDENT ADDRESS INFORMATION

IRF: LAST: FIRST:

MIDDLE: SFX: TYP UG: GR: COL: CMP:

BDATE: SEX: MAR: RSA: CIT: ETH:

F/S ========= A D D R E S S E S =========

_ CONTACT 1:

_ CONTACT 2:

_ CONTACT 3:

_ CONTACT 4:

_ CONTACT 5:

_ 1 CD: __ __ __ __ __

___________________________________ ______________________ __ __________

ON CMP: PHN: ____________ COUNTRY: ___________________________________

_ 2 CD: __ __ __ __ __

___________________________________ ______________________ __ __________

ON CMP: PHN: ____________ COUNTRY: ___________________________________

_ 3 CD: __ __ __ __ __

___________________________________ ______________________ __ __________

ON CMP: PHN: ____________ COUNTRY: ___________________________________

***END OF DATA***

Undergraduate Advising Screen (ADUG)

The Undergraduate Advising screen shows information on an undergraduate student that would be useful for advising purposes, including ACT scores and subscores, SAT scores, and scores on the math placement and TOEFL exams. Colleges use this screen to assign advisors to the student. The advisor IDs and names are listed next to their corresponding academic interest indicator/academic interest.

ADUG F ID* SEM: CMP: CRS: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0410 UNDERGRADUATE ADVISING SCREEN

IRF: NAME: TYP UG: GR: COL: CMP:

CLS: ADST: ADM: ADM ACTN: A STNDG: SCHLR: SEX:

ATHL: FIRST ATTND: LAST ATTND: 1ST TRANSFER SEM:

ACAD INDC/INT ADVISOR ID ADVISOR NAME SEM: ENROLL: 00.00

CUMULATIVE HOURS/GPA

EARNED: 0.00

COMPUTABLE: 0.00

S/U OPT:

SUB/REPEAT:

GPA: 0.000

ADM PREV UNIV DEGREE TR *BASIC SKILLS *A C T SUBSCR % *S A T

=== ========= ====== == ENGL: AG: VERBAL:

MATH: SCR % AL: MATH:

ENGL111: EN: EA: TOTAL:

*BRANCH ELIG MA: GT: *MPE

BR: RD: RH:

MATH: SR: SS: *TOEFL

ENGL: CO: UM: TR: SCR:

Graduate Academic History (AHGR)

The Graduate Academic History screen reflects an academic history of the student's graduate work, both at NMSU and at other universities. It can also be used to order a grade mailer for the student. Each screen is by semester. By pressing [ENTER] the user can move to successive semesters.

AHGR F ID* SEM* CMP: CRS: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0407 GRADUATE ACADEMIC HISTORY

IRF: NAME: PR:

CLS: COL: A INDC/INT: ADST: ADM: 7YR:

DST: SLR: TUW: CIT: CMP: CO-OP: GA: TRANSIENT:

A STNDG BEG: SEM HRS EARN: 0.00 GPA: 0.000 CUM HRS EARN: 0.00 GPA: 0.000

END: NEXT:

F G G C S UP REPEAT CD/-

F/S CMP R COURSE E SEC HRS O GR R T LO MS NBR REG/CRS SEM/DATE SUBTITLE

== == == = ======== = === ===== = == = = == == ============ ======== =========

__ __ ________ ___ 00.00 _ __ _ _ __ __ _ ________ ________ ____ ____

**END OF DATA**

Undergraduate Academic History (AHUG)

The Undergraduate Academic History screen reflects an academic history of the student's undergraduate work, both at NMSU and at other universities. Each screen is by semester. By pressing [ENTER] the user can move to successive semesters.

AHUG F ID* SEM* CMP: CRS: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0407 UNDERGRADUATE ACADEMIC HISTORY

IRF: NAME: PR:

CLS: COL: A INDC/INT: ADST: ADM: ACO:

DST: SLR: TUW: CIT: CMP: CO-OP: TRANSIENT:

A STNDG BEG: SEM HRS EARN: 0.00 GPA: 0.000 CUM HRS EARN: 0.00 GPA: 0.000

END: SCHLR: DEANS HONORS: NEXT:

F G G A S UP REPEAT CD/-

F/S CMP R COURSE E SEC HRS O GR C T LO MS NBR REG/CRS SEM/DATE SUBTITLE

== == == = ======== = === ===== = == = = == == ============ ======== =========

__ __ ________ ___ 00.00 _ __ _ _ __ __ _ ________ ________ ____ ____

**END OF DATA**

Alpha Registration Groups (ALFA)

The Alpha Registration Groups screen is used to view and update the alphabetical characters that are assigned to each of the alpha registration groups for a given semester.

ALFA F ID: SEM: CMP: CRS: NM:

REGM0401 ALPHA REGISTRATION GROUPS

GROUP NBR ALPHA CHARACTERS

========= ============================

1 A W X Y Z _ _ _ _ _

2 B C _ _ _ _ _ _ _ _

3 D E F _ _ _ _ _ _ _

4 G H _ _ _ _ _ _ _ _

5 I J K L _ _ _ _ _ _

6 M N O _ _ _ _ _ _ _

7 P Q R _ _ _ _ _ _ _

8 S T U V _ _ _ _ _ _

Name/ID Number Index (ALLX)

The ALLX screen is a clone of the Student Name/ID Number Index (NAMX). Like the NAMX, it provides a cross reference of student names and ID numbers, but it is expanded to include other types of names and ID numbers, (e.g. third party billing).

ALLX F N/ID* COL* CMP*

REGM0300 STUDENT NAME/ID NUMBER INDEX

F/S ID NBR NAME CMP COL REC TYP IRF

===== ========= =========================================== === === === === ===

__ TP0061610 4-H________________________________________ __ __ B _ _ _

__ TP0031390 49TH MSS___________________________________ __ __ B _ _ _

__ _________ ___________________________________________ __ __ _ _ _ _

** END OF DATA **

Student Accounts Receivable Date File (ARDT)

The Student Accounts Receivable date file is used to record key dates needed for administering student accounts. It also shows fee rates for the semester specified

ARDT F SEM* 2001FA CMP* MA ID: CRS: NM:

REGM0414 STUDENT ACCOUNTS RECEIVABLE DATE FILE PAGE 1 OF 2

CURRENT SEM: Y

COST PER

DATE CREDIT

SAR TUITION RECALC 20020115 SR CIT INDIST 40.75

FIN AID CHECK IN DATE 20010610 SR CIT OUTDIST 40.75

FEE RECORD ROLL 20010907 SR MAX HRS 6.00

BILLING OPTIONS CUTOFF 20010915

MAXIMUM NUMBER PAYMENTS 4

DEFAULT NUMBER PAYMENTS 4

FEE MIN MAX HRS

ASNMSU 17.95 .01 / 11.99 LATE INITIAL FEE 25.00

GRAD HLTH/ACTV 15.00 9.00 / 11.99 LATE DAILY INCREMENT 5.00

DEFERRED LATE MAXIMUM PERCENT 10.00

DEPENDENT TUITION 966.00

Intercollegiate Athlete Maintenance (ATHL)

This screen is used to update athlete information for an undergraduate or graduate student by semester. Records that are maintained on the screen include the athletic code, eligibility, and indication of normal progress. Protected fields show academic records, including major, classification, GPA, etc.

ATHL F ID* SEM: 2001FA CMP: MA CRS: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0432 INTERCOLLEGIATE ATHLETE MAINTENANCE

IRF: NAME:

SATISFACTORY PROGRESS VERIFIED:

ATHL N ACADEMIC SEMESTER----------- CUM--------- F AC

F/S SEMESTER CD ELIG P COL INDC/INT CLS ENROLL EARNED GPA EARNED GPA A ST

=== ======== === ==== = === ========= == ====== ====== ===== ====== ===== = ==

_ ________ ___ _ _ __ __ ______ __ 0.00 0.00 0.000 0.00 0.000 _ __

**END OF DATA**

Business Office/Financial Aid Registration Audit Trail (BFAT)

The Business Office/Financial Aid Registration Audit Trail screen provides a complete history of the student's add and drop activity for a semester.

BFAT F ID* SEM* 2001FA DATE* CRS:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0412 BUSINESS OFFICE AND FINANCIAL AID REGISTRATION AUDIT TRAIL

IRF: NAME:

SEM TYP UG: GR: REGISTRATION BEGIN DATE:

S G AC MA/DA TOTAL EFFECTVE TRANSACTION------

CM MS COURSE SEC T O CD HRS HRS HRS DATE DATE TIME OFC

== == ======== === = = == ===== ======= ======= ======== ======== ======== ====

__ __ ________ ___ _ _ __ ________ ________ 00000000 ____

**END OF DATA ***

Certificate Application and Award Screen (CERT)

The Certificate Application and Award screen permits update of the certificate application and graduate honors information for the student by semester. It is used by branches to enter the information regarding interests, indicators, etc. and is also used to certify the degree or certificate.

CERT F ID* SEM* 2001FA CERT* CMP: MA NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0424 CERTIFICATE APPLICATION AND AWARD SCREEN

IRF: OLD DEG: LAST: FIRST:

MIDDLE: SFX: SEX: SAR HOLD:

DEGREE COL: CMP:

CERTIFIED: CUM HRS: 0.00 GPA: 0.000 REVOKED:

APPL RCVD DATE: FEE WAIVER: HEIGHT:

EARLY PETITION APRV: COMMENCEMENT PGM SEM: ATTENDANCE BR:

NAME LAST: FIRST:

MIDDLE: SFX: DIPL INDC: DIPL COPIES:

DIPLOMA ADDRESS -- STREET:

CITY: CONTACT PHN:

COUNTRY: INVALID ADDRESS:

F/S HONORS NEXT:

=== ======

_ __

**END OF DATA**

Crimson and Centennial Scholars (CRMS)

The Crimson and Centennial Scholars screen permits view and/or update of the scholar information for individual students.

CRMS F ID* NM: SEM: 2001FA CRS: CMP: MA

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0421 CRIMSON AND CENTENNIAL SCHOLARS

IRF: NAME: TYP UG: GR:

COL: CMP: CLS: ADST: ADM:

ACAD INDC/INT:

TRANSFER-----------------------------------------------------------------------

ADMISSIONS GPA: 0.000 HRS: 000.00 EVALUATIONS HRS EARNED: 000.00

NMSU---------------------------------------------------------------------------

SEM PREV CMPTBL HRS: 0.00 CUM GPA: 0.000 CMPTBL HRS: 0.00

ADJ CR OPT: ACT CO: LAST DEGREE: SEM AWARDED:

CRIMSON/CENTENNIAL SCHOLAR INFORMATION AND CURRENT/FUTURE ENROLLMENTS----------

APPLICATION INDC: SEM: DATE: PIN INDC: SEM:

F/S SEMESTER CODE CO-OP TRANSIENT CURRENT AND FUTURE CMPTBL HOURS

=== ======== ==== ===== ========= SEMESTER HOURS

_ ________ __ ======== =====

_ ________ __

Degrees and Certificates Awarded Index (DEGX)

The Degrees and Certificates Awarded Index provides an index of degrees and certificates awarded to students.

DEGX F NAME* 49TH MSS

REGM0423 DEGREES AND CERTIFICATES AWARDED INDEX

F ID NBR NAME SEMESTER DEGREE HNR MAJOR IRF

= ========= ================================= ======== ====== === ====== ===

_ TP0031390 49TH MSS_________________________ ________ ______ __ ______ _

_ _________ _________________________________ ________ ______ __ ______ _

**PRESS ENTER FOR NEXT PAGE/SCREEN**

Graduate Degree Application and Award Screen (DGGR)

The Graduate Degree Application and Award screen permits view and update of information relating to a graduate student's degree application. It is used to enter the information regarding interests, indicators, awards, etc. and to certify the degree.

DGGR F ID* SEM* 2001FA DEGREE* CMP: MA NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0424 GRADUATE DEGREE APPLICATION AND AWARD SCREEN

IRF: OLD DEG: LAST: FIRST:

MIDDLE: SFX: SEX: SAR HOLD:

DEGREE COL: CMP: APPL RCVD DATE: FEE WAIVER:

CERTIFIED: CUM HRS: 0.00 GPA: 0.000 REVOKED:

EARLY PETN APRV: PGM SEM: ________ ATT: HEIGHT: TRCPT HLDS:

NAME LAST: FIRST:

MIDDLE: SFX: DIPL INDC: DIPL COPIES:

DIPLOMA ADDRESS -- STREET: ___________________________________

CITY: ______________________ __ __________ CONTACT PHN: ____________

COUNTRY: __________________________________ INVALID ADDRESS:

F/S ACDMC INT INDC ACDMC INT APRV NEXT:

=== ============== ========= ====

_ __ ______ _

**END OF DATA**

Undergraduate Degree Application and Award Screen (DGUG)

The Undergraduate Degree Application and Award screen is used to record and update information relating to the undergraduate's application for a degree. It is also used by colleges to enter the information regarding interests, indicators, awards, etc. and to certify the degree.

DGUG F ID* SEM* 2001FA DEGREE* CMP: MA NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0424 UNDERGRADUATE DEGREE APPLICATION AND AWARD SCREEN

IRF: OLD DEG: LAST: FIRST:

MIDDLE: SFX: SEX: SAR HOLD:

DEGREE COL: CMP: CRIMSON GRAD: CENT GRAD:

CERTIFIED: CUM HRS: 0.00 GPA: 0.000 REVOKED:

APPL RCVD DATE: FEE WAIVER: HEIGHT: ATTENDANCE MA: BR:

EARLY PETITION APRV: COMMENCEMENT PGM SEM: TRCPT HOLDS:

NAME LAST: FIRST:

MIDDLE: SFX: DIPL INDC: DIPL COPIES:

DIPLOMA ADDRESS -- STREET: ___________________________________

CITY: ______________________ __ __________ CONTACT PHN: ____________

COUNTRY: ___________________________________ INVALID ADDRESS:

F/S ACDMC INT INDC ACDMC INT APRV F/S HONORS NEXT:

=== ============== ========= ==== === ======

_ __ ______ _ _ __ GRADUATION ACADEMIC

_ __ ______ _ _ __ YEAR RANKING

_ __ ______ _ _ __ ===================

_ __ ______ _ _ __ OF

**END OF DATA**

Disciplinary Action (DISC)

The Disciplinary Action screen is used for viewing and assigning codes for disciplinary actions applied against a student.

DISC F ID* SEM: 2001FA CMP: MA CRS: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0409 DISCIPLINARY ACTION

IRF: NAME:

ACTION ORIGINATING HOLD ACTIVE/

F/S CODE BEGIN DATE END DATE OFFICE CODE INACTIVE

=== ====== ========== ======== =========== ==== ========

_ ____ ________ ________ ____ __ _

**END OF DATA**

Disabled Student Programs (DSPS)

The Disabled Student Programs Screen allows view and/or update of information relating to students who have identified themselves as having a disability.

The screen is maintained by the office responsible for administering matters relating to students with disabilities on each NMSU campus. Security limits these offices to viewing, creating, or maintaining only those records for that campus.

DSPS F ID* CMP* MA SEM: 2001FA CRS: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0429 DISABLED STUDENT PROGRAM SCREEN

IRF: NAME:

COL: CMP: BDATE: SEX: ETH:

CURRENT DISABILITY TYPE: DOCUMENTED:

F/S SEMESTER TYPE DOCUMENTED ~ F/S SEMESTER SERVICES PROVIDED AGENCY

=== ======== ==== ========== ~ === ======== ================= ======

_ ________ __ _ ~ _ ________ ____ ____

**END OF DATA**

Graduate Dissertation/Thesis Award Screen (DTGR)

The Graduate Dissertation/Thesis Award screen is used to record information relating to the graduate student's completion of qualifying and comprehensive exams, oral exam requirements, and dissertation/thesis information.

DTGR F ID* DEGREE* INTEREST* CMP: MA NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0426 GRADUATE DISSERTATION/THESIS TRACKING SCREEN

IRF: NAME:

TEST INFORMATION-------------------------------------------------------------

QUALIFING EXAM PASSED DATE:

COMPREHENSIVE PASSED DATE:

ORALS PASSED DATE:

DISSERTATION/THESIS INFORMATION----------------------------------------------

LIBRARY DATE:

TITLE:

**END OF DATA**

Undergraduate Transfer Credit Review (EVUG)

The Undergraduate Transfer Credit Review screen provides a summary of a student's work for a given semester at an institution other than NMSU. Transfer work is first evaluated using a PC-based program in the Registrar's Office. The evaluation is then rolled into VISTAS and shown on this screen. EVUG shows the student's transfer work and its equivalent at NMSU. Colleges will use this screen to edit the initial evaluation and to approve the final evaluation.

EVUG F ID* SEM* 2001FA CMP: MA CRS: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0428 UNDERGRADUATE TRANSFER CREDIT REVIEW SCREEN

IRF: NAME: ADM ACTN SEM:

CURRENT COL: CMP: ACAD INDC/INT: ADST: A STDNG:

UNIVERSITY: 2YR/4YR: TRANSIENT:

TEST SCR DATE: UPLOAD SEM: TRANSFER: NEXT:

DEAN APRV: FORM COPIES: CUM GPA: 0.000 NMSU CUM HRS EARN: 0.00

TRANSFER SEM HRS ATMPT: 0.00 HRS EARN: 0.00 GPA: 0.000 CUM HRS EARN: 0.00

TRANSFER-------------------------------- NMSU------------------------ NOT

F/S COURSE HRS GD TITLE COURSE GE HRS GD U/L PT EVAL

=== ========== ===== == ==================== ========== == ===== == === == ====

_ _____ ____ 00.00 __ ____________________ ____ ___ _ _ 00.00 __ __ _ __

**END OF DATA**

Fall Freshman/Recruiting Programs Date File (FFDT)

The Fall Freshman/Recruiting Programs Date File screen permits listing and/or maintaining the recruiting and registration programs scheduled for fall freshmen and other groups of students for a given semester and campus.

FFDT F SEM* CMP* ID: CRS: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0415 FALL FRESHMEN/RECRUITING REGISTRATION PROGRAMS DATE FILE

SEM CURRENT: Y

F/S NBR RECRUIT PGM ADMISSIONS STATUS

=== === =========== BEGIN===DATE====END BEGIN==TIME===END =================

_ __ _ ________ ________ 000 - 000 __ __ __ __

**END OF DATA**

Graduate Assistantship (GAGR)

The Graduate Assistantship screen reflects information relevant to students holding graduate assistantships.

GAGR F ID* SEM: CMP: CRS: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0431 GRADUATE ASSISTANTSHIP

IRF: NAME: TYP GR:

COL: CMP: CLS: SLR: ATTEND FIRST: LAST:

ADM: ADM ACTN:

ACAD INT INDC* __ ______ _ _________ ______________________________

ACAD INTEREST* __ ______ _ _________ ______________________________

PGM APPROVAL* __ ______ _ _________ ______________________________

ADVISOR ID* __ ______ _ _________ ______________________________

ADVISOR NAME* __ ______ _ _________ ______________________________

__ ______ _ _________ ______________________________

YRS OF SUPPORT: 0.0 RECOMMENDATION LETTERS: CONTRACT ISSUED: ANS:

GA: TUW: DEFICIENCY MEMO: OVERLOAD MEMO: EMPL DEPTS:

CUM GPA PREV UNIV UG: 0.000 PREV UNIV GR: 0.000 NMSU: 0.000 TOTAL GPA: 0.000

COMMENT:

DEGREE MAJOR DATES: QUAL EXAM COMPREHENSIVE ORALS LIBRARY

______ ______ ________ ________ ________ ________

**END OF DATA**

GAGR Screen Fields

INFO_REL_FLAG

FULL_NAME

GR_TYP_CD

STDNT_COLLEGE

STDNT_CMP

GR_CLASS

SLR

GR_FIRST_ATTND

GR_LAST_ATTND

GR_ADM_TYP

GR_ADM_ACTN

GR_ADM_ACTN_DATE

GR_ADM_ACTN_SEM

ACDMC_INT_INDC

ACDMC_INT

PGM_APRV_INDC

ADVISOR_ID_NBR

PERS_NAME

GA_YRS_SUPPORT

GA_RCMND_LTR_RCVD

GA_CONTRACT_ISSUE_DATE

GA_ANS_CONTRACT_FLAG

GA_FLAG

TUW

GA_DFCNCY_MEMO_RCVD_FLAG

GA_OVRLD_MEMO_RCVD_INDC

GA_EMPL_DEPT_01

GA_EMPL_DEPT_02

GR_PREV_UNIV_CUM_UG_GPA

PREV_UNIV_CUM_GR_GPA

CUM_GPA

TOTAL_CUM_GR_GPA

GA_COMMENT_01

GA_COMMENT_02

DEGREE_DTGR

MJR_DISS_THESIS

QUAL_PASS_DATE

COMP_PASS_DATE

ORALS_PASS_DATE

LIBR_DATE_DISS_THESIS

Alpha Registration Group Sequence by Sets (GRPS)

The Alpha Registration Group Sequence by Sets screen permits view and/or update of the group sequences that are used for the Alpha Registration sets.

GRPS F ID: SEM: CMP: CRS: NM:

REGM0418 ALPHA REGISTRATION GROUP SEQUENCE BY SETS

SET NBR GROUP SEQUENCE

======= =============================

1 1 2 3 4 5 6 7 8

2 2 1 4 3 6 5 8 7

3 3 4 1 2 7 8 5 6

4 4 3 2 1 8 7 6 5

5 5 6 7 8 1 2 3 4

6 6 5 8 7 2 1 4 3

7 7 8 5 6 3 4 1 2

8 8 7 6 5 4 3 2 1

Housing, Meal Plan and ID Card (HMID)

This screen is used to show housing, meal plan, and ID card information on the individual student. Housing information is maintained on the housing PC system and uploaded periodically. Meal plan and ID card information is maintained on this screen and periodically sent to the Vali-Dine system.

HMID F ID* SEM* CMP* CRS: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0417 HOUSING, MEAL PLAN, AND ID CARD SCREEN

IRF: NAME:

-----------------------------------------------------------------------------

M E A L P L A N I N F O R M A T I O N

-----------------------------------------------------------------------------

F/S EFFECT DATE SEM AMOUNT

=== ========== ==========

----------------------------------------------------------------------------

I D C A R D I N F O R M A T I O N

------------------------------------------------------------- HOURS ENROLLED

CARD ISSUE ACTION: STICKER TYPE/NBR: ==============

LOST ID CARD NBR: PAYMENT ARRANGED: MAIN:

ID CARD STATUS: HEALTH/ACTIVITY CODE: DONA ANA:

ID CARD TYPE: OTHER:

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H O U S I N G I N F O R M A T I O N

-----------------------------------------------------------------------------

FACILITY CODE: UNIT:

Master Course Description (MCDE)

The Master Course Description (MCDE) screen provides a title and description of a master course. It reflects the same description of the course that is used in the Course Catalog publication.

MCDE F CRS* SEM* ID: CMP: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0102 MASTER COURSE DESCRIPTION

FIX: VAR: LEC: PRAC:

TITLE:

Master Course Electives (MCEL)

The Master Course File Electives screen (MCEL) allows for viewing and/or updating electives approved for use.

MCEL F CRS* SEM* ID: CMP: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0105 MASTER COURSE ELECTIVES

LAST

F/S COURSE COURSE TITLE OFFERED

=== ========== ========================== ========

_ ____ ___ _ __________________________ ________

**END OF DATA**

Master Course File (MCFL)

The Master Course File Screen (MCFL) is used for viewing and updating master courses. It lists courses that are currently being taught at NMSU as well as courses that have been taught in the past.

MCFL F CRS* SEM* ID: CMP: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0100 MASTER COURSE FILE

FIXED VARIABLE FIRST LAST

F/S COURSE COURSE TITLE CR MIN MAX OFFERED OFFERED

=== ========== ========================== ===== =========== ======== ========

_ ____ ___ _ __________________________ ________ ________

**END OF DATA**

Math Course Levels (MCLV)

The Math Course Levels (MCLV) screen shows the minimum score levels students must make on the Math Placement Exam before they are permitted to take certain courses. These courses all have prefixes of MATH, STAT, or CCDM and are numbered 300 or below.

MCLV F CRS* SEM: ID: CMP: NM:

REGM0435 MATH COURSE LEVELS

FIRST LAST MATH PLACEMENT

F/S COURSE COURSE TITLE OFFERED OFFERED EXAM MIN LEVEL

=== ========== ========================== ======== ======== ==============

_ ____ ___ _ __________________________ ________ ________ _

**END OF DATA**

Master Course Screen (MCRS)

The Master Course Screen (MCRS) is used for viewing and/or updating information relating to the individual master course. The REPEATS and XLIST CRS columns are of special interest: The REPEATS column shows courses that this course replaces. The XLIST CRS column shows courses that may be cross listed with this one.

MCRS F CRS* SEM* ID: CMP: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0101 MASTER COURSE SCREEN

COURSE TITLE:

FIRST OFFERED: LAST OFFERED: LAST TAUGHT:

COL: DEPT: MA CIP: BR CIP: APRV:

GRD: VAR MIN: VAR MAX: LECT: PRAC:

FIXDCR: GEN ED: IND STDY: SUBTITLE APRV: INST APRV:

LREQ: MAX CUM CR: SEM RSTR: MJR RSTR:

COREQ: PREREQ: WD ABSENCES: EXEMPT FR SMLCLS:

=============================================================================

F/S CMP APRV CRS FEE F/S REPEATS F/S XLST CRS

=== ======== ======== === ======== === ========

_ __ _ ________ _ ________

Master Course Subtitles (MCSU)

The Master Course Subtitles (MCSU) screen is used for viewing and/or updating the subtitles that have been approved for use with master courses.

MCSU F CRS* A S 0007 SEM: ID: CMP: NM:

REGM0104 MASTER COURSE SUBTITLES

F/S COURSE COURSE TITLE 1 COURSE TITLE 2

=== ========= ========================== ==========================

_ A EN 0001 METALS/SPC CNSTRN PRCTS___ __________________________

_ A EN 0002 WLDNG SKLS/CNSTRN PRAC____ __________________________

_ A EN 0003 AG CNSTRN PRACTICES_______ __________________________

_ A EN 0004 ADVANCED WELDING__________ __________________________

_ A EN 0005 ENGINE SERVICE____________ __________________________

_ A EN 0006 PROJECT CONSTRUCTION______ __________________________

_ A EN 0007 INTRNL CMBSTN ENGINE SER__ __________________________

_ A EN 0008 AG WASTE MGT ENGR_________ __________________________

_ A EN 0009 DSN-WATER WELLS/PUMPS_____ __________________________

_ A S_ 0001 RDGS/LATIN AMER HIST______ __________________________

_ A S_ 0002 WOMEN & SOCIETY___________ __________________________

_ A S_ 0003 LIBRARY DISCOVERY_________ __________________________

_ A S_ 0004 UNDRSTNDG HUMAN BEHVR_____ __________________________

_ A S_ 0005 LIBRARY/AUDIO VIS TECH____ __________________________

_ A S_ 0006 PLANETARIUM TRAINING______ __________________________

**PRESS ENTER FOR NEXT PAGE/SCREEN**

Math/English Basic Skills and English 111 Eligibility Requirements (MERT)

The Math/English Basic Skills and English 111 Eligibility Requirements (MERT) screen provides a listing of active courses and indicates whether a course fulfills math basic skills, English basic skills, or English 111 requirements.

MERT F CRS* SEM: ID: CMP: NM:

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0436 MATH/ENGLISH BASIC SKILLS AND ENGLISH 111 ELIGIBILITY REQUIREMENTS

FIRST LAST

F/S COURSE MATH ENGLISH ENGLISH 111 OFFERED OFFERED

=== ========== ==== ======= =========== ======== ========

_ ____ ___ _ _ _ _ ________ ________

**END OF DATA**

Student Records on Microfilm (MICX)

The Student Records on Microfilm (MICX) screen lists student records stored on microfilm along with the type of microfilm, cartridge number, and location. This screen can also be used for adding, changing, or deleting the references to these records.

MICX F NAME*

*** REQUESTED RECORD IS NOT FOUND *** *0001

REGM0301 STUDENT RECORDS ON MICROFILM INDEX

F/S ID NBR NAME MT CART LOC

=== ========= ================================================== == ==== ====

_ _________ __________________________________________________ _ ____ ____

**END OF DATA**

Miscellaneous Date File (MIDT)

The Miscellaneous Date File screen permits view/and or update of a variety of dates associated with a given semester and campus.

MIDT F SEM* 2001FA CMP* MA ID: CRS: NM:

REGM0416 MISCELLANEOUS DATE FILE

SEMESTER SORT CODE:

BEG==DATE/NBR===END

CALL NUMBER RANGE 1079971 1085259

CALL NUMBER NEXT AVAILABLE 1084155

TOTAL SECTIONS SCHEDULED 4,052

PREV SEM TOTAL NUMBER REGISTERED 0

SEQUENTIAL ALPHA REGISTRATION SET NUMBER 4

GRADE SHEET NUMBER 0 75

FIRST DISENROLLMENT 20010824

SECOND DISENROLLMENT

Introducing

Table of Contents

Help Support The help screens are a vital part of VISTAS and are essential

to efficient use of the system. The help screen for whatever

screen or table you are working on is just two keystrokes away.

To see it, type an H in the transaction code field and press

[ENTER].

Navigating Through

VISTAS SCREEN COLORS

II - VISTAS Screens

Table of Contents

V I S T A S S C R E E N S